How To Address A Letter – Professional And Personal

It’s 2019 & the age of paper-written letters is kinda non-existent right now. But, still, in some professional & personal fields, there is still a need for letters and people are now even taking the digital approach for letters. So, if you’re not a letter person & looking for the right way to address a letter, we’re here to help. This is our detailed, step-by-step guide on how to address a letter.

How to address Official Letters?

  1. At the top left at the letter, write,
    1. Your name
    2. Your company name (or your department name if you work in the same company)
    3. Office address [in case you’re from the same office, skip this part or write the branch name in case you work at a (different) branch office]
    4. Your email address & phone number.
  2. Date (keep some gap)
  3. Now write (keep some gap)
    1. The recipient’s name
    2. Company name
    3. Company Address (in 2 lines)
    4. [Optional] Recipient’s phone number & email address
  4. At the Bottom left, end with, Sincerely, and do a signature below it.

How to address Personal Letters?

You can skip the formal self-introduction details at the top left.

  1. Write the
    1. Recipient’s name
    2. His/Her address (in 2 lines)
    3. [Optional] Recipient’s phone number
  2. Date (keep some gap)
  3. At the bottom right, write,
    1. Your name
    2. Address (in 2 lines)
    3. Your Phone number & email address (optional)

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You can start the letter with

  1. Dear Mr./Miss./Mrs. “Name of the Recipient” for official & semi-personal letters.
  2. Dear Mom/Dad/Friend Name in case of a personal letter.

Okay, now as you know how you can properly write a letter in both professional & personal fields, try writing a sample letter yourself. Doesn’t matter if you do it the old Pen-paper style or the new age digital style.


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