It’s 2019 & the age of paper-written letters is kinda non-existent right now. But, still, in some professional & personal fields, there is still a need for letters and people are now even taking the digital approach for letters. So, if you’re not a letter person & looking for the right way to address a letter, we’re here to help. This is our detailed, step-by-step guide on how to address a letter.
How to address Official Letters?
- At the top left at the letter, write,
- Your name
- Your company name (or your department name if you work in the same company)
- Office address [in case you’re from the same office, skip this part or write the branch name in case you work at a (different) branch office]
- Your email address & phone number.
- Date (keep some gap)
- Now write (keep some gap)
- The recipient’s name
- Company name
- Company Address (in 2 lines)
- [Optional] Recipient’s phone number & email address
- At the Bottom left, end with, Sincerely, and do a signature below it.
How to address Personal Letters?
You can skip the formal self-introduction details at the top left.
- Write the
- Recipient’s name
- His/Her address (in 2 lines)
- [Optional] Recipient’s phone number
- Date (keep some gap)
- At the bottom right, write,
- Your name
- Address (in 2 lines)
- Your Phone number & email address (optional)
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You can start the letter with
- Dear Mr./Miss./Mrs. “Name of the Recipient” for official & semi-personal letters.
- Dear Mom/Dad/Friend Name in case of a personal letter.
Okay, now as you know how you can properly write a letter in both professional & personal fields, try writing a sample letter yourself. Doesn’t matter if you do it the old Pen-paper style or the new age digital style.